Student Activities and Leadership is here to offer support for you and your student organization in the event planning process. The links provided will assist you in the planning process. Below, you will find the steps that need to be completed for your event to be approved.

1.  The event proposal form is used to register all student club/organization initiated functions, as well as a tool for you to utilize when planning your event. It must be complete and include signatures of one organization member and the advisor in order for the form to be processed. 

2.  Once completed, you must have it reviewed and approved by the Coordinator of Student Activities and Leadership at least 10 business days prior to the event or 1 month prior if a performer/service contract is required. Please note that contracts may not be entered into without approval and can only be signed by the Director of Student Activities and Leadership.

3.  After you have gained approval from the Campus Life you can reserve the necessary space. To reserve a room, log onto the portal and follow the room reservation link. This user-friendly scheduling system will help to keep you up to date with the day-to-day activities around campus.  It is accessible through BLink and the ITSD website.

To submit scheduling requests online through portal:

Log into portal and click on “Room Reservations”
If prompted for a username and password, please use your Babson network log in
Use the navigation at the left-hand side to view rooms, schedules and submit a room request
When filling out the request form, please make sure that all required fields are completed
Please remember that this is a request for a room.  You will receive an email indicating whether the request has been approved. 
 
For the following spaces, event times indicated include setup and breakdown times. Actual event times will vary depending on the space.

• Knight Auditorium
• Needham/Wellesley Room(s)
• Reynolds 241
• Reynolds 244
• Reynolds Dining Room
• Trim 201/202
  

Once the room is reserved, please make note of the reservation confirmation number, this information will be helpful the day of the event if a problem should occur. Please use classrooms as your first choice, if your event requires media services.

The Office of Campus LIfe Grant

Is your club or organization looking for some money to fund a one time event...then the OCL Grant is for you!

Babson College offers undergraduate students an outstanding opportunity to fund first-time programs with Office of Campus Life Grants. These awards help Babson students implement exceptional ideas for promoting community on campus. The OCL Grant funds student proposals for programs designed to build or develop campus community in any of the following areas: Academics, Activism, Greek, International/Cultural, Political/Government, Professional, Recreational, Religious/Spiritual, Service, or Special Interest.

Approximately $5,000 in award money is available each year. The maximum award is $1000 per program. Both student organizations and individual students can apply for these awards; however, the funds cannot be used as "seed" money for a club/organization or student business. Here's a video clip of an OCL Grant funded program.

Download the application HERE.